While general HIPAA privacy standards tend to evolve over time with periodic modifications and revisions, one feature that’s remained comparatively unchanged is the requirement for healthcare providers to furnish a Notice of Privacy Practices (NPP) to their patients. Meant to inform patients about their rights and how their protected health information (PHI) is used, it’s generally considered a part of the HIPAA Privacy Rule .
These policies, which are required for nearly all organizations that qualify as covered entities under HIPAA guidelines , ensure the enforcement of modern data privacy standards for patients. Additionally, they educate patients on common privacy concerns that might affect them—either now or in the future.
Our guide covers:
Several HIPAA privacy standards and requirements determine the contents of your organization’s NPP. While covered entities do have some flexibility about what their NPP must include, certain elements are required by HIPAA guidelines.
Start by providing clear insight into how your organization collects, shares, uses, and stores patient data. This kind of transparency is critical when building trust with your patients and ensuring your operations are HIPAA-compliant.
Although PHI is highly protected within HIPAA privacy standards , its use is permissible in many cases, including:
PHI policies concerning data collection, use, sharing, and storage should be strict when stipulating what is and isn’t permissible.
A Notice of Privacy Practices is also required to provide clear and concise information regarding individual patient rights. These include the patients’ right to obtain personal copies of medical records, the right to communicate confidentially, the right to receive a list of third parties who have received PHI, and the right to designate someone to make decisions on your behalf.
Patients also have the right to request a copy of your NPP at any time. Those who have previously agreed to receive electronic communications will receive a digitized version, while others will receive a hardcopy or printed paper version. Finally, patients also have the right to file a complaint if they feel their rights are being violated.
As a covered entity, your organization must abide by HIPAA privacy standards at all times. You’re also required to summarize your legal obligations in your Notice of Privacy Practices , which confirms that your organization will:
Failing to maintain HIPAA compliance results in steep financial—and, in some cases, criminal—penalties for the violating organizations and individuals.
You’re also required to provide contact information in case of further questions, information, or assistance. Although there aren’t strict guidelines concerning your organization’s contact information, it’s best to include at least a telephone number, email address, and website address.
Stringent guidelines establish when and how a covered entity should provide the HIPAA Notice of Privacy Practices to their patients. This includes:
Additionally, covered entities who are also direct treatment providers must:
Some covered entities opt to create multiple NPPs. While this is not a requirement under any circumstances, it is helpful to organizations that provide more than one function in the healthcare industry.
Most organizations that qualify as covered entities must make the Notice of Privacy Practices available to their patients. The only exceptions include:
At RSI Security, we understand the nuances associated with HIPAA compliance , including requirements for your Notice of Privacy Practices and the ins and outs of the Privacy Rule.
Not sure if your HIPAA or healthcare compliance efforts are up to snuff? Unsure about where to even start? Download RSI Security’s comprehensive guide to navigating the HIPAA and healthcare compliance labyrinth. Upon filling out this brief form you will receive the whitepaper via email.
